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Eventsmoon Event planner and management

The Key to Organising a Stress-Free Wedding: Preparation is Key

Planning any event Like wedding, Reception, Puberty, Birthday or any other Private party can seem like a daunting task. There are so many moving parts – the venue, catering, entertainment, decor, guest list, and more. It’s easy to feel overwhelmed with all the details involved!

As an experienced event planner, I’ve learned that thorough preparation and organisation are essential to pulling off a smooth event. Here are my top tips for creating a stress-free event planning process:

  • Create a master task list. Include every item that needs to be accomplished, from major tasks like booking the venue to minor details like purchasing napkins. Assign deadlines and priorities so you know what needs to get done first.
  • Send invites and RSVPs early. Give guests plenty of time (at least 6-8 weeks) to RSVP. Follow up on any missing responses. Having firm headcounts early allows you to properly plan.
  • Book vendors ASAP. The earlier you book your venue, caterer, entertainment etc. the better. The best get booked quickly!
  • Designate helpers. Don’t try to do everything alone. Enlist trustworthy friends or family to assist with tasks like setup/cleanup, greeting guests etc.
  • Schedule deliveries and pickup. Coordinate timing of rentals, flowers, cake etc. Confirm details the week of the event.
  • Create day-of timeline. Make a detailed schedule of what needs to happen when. Share with all vendors and helpers so everyone is on the same page.
  • Prepare for the unexpected. Have a kit with backup supplies – tape, scissors, safety pins, stain remover etc. Be ready to problem solve!

By getting organised early and staying proactive, you can execute a seamless event. Remember, the work you put in upfront will pay off with a smooth, successful event day! Reach out if you need any assistance pulling off your next stress-free gathering

wedding -decoration

Types of Wedding Venues You Should Know

Your wedding venue will set the entire tone and atmosphere of your big day. Beyond aesthetics, the venue type also impacts your budget, the number of guests, vendors required, and more logistical factors. It’s important to understand the main categories of wedding venues so you can make the best choice for your needs.

Wedding Venues Types

Indoor Venues

From intimate restaurants to grand ballrooms, indoor venues provide climate control and an accessible setup regardless of weather. Popular options include:

Hotels – Offer one-stop wedding services like catering and guest rooms. Range from budget chains to luxury.
Banquet Halls – Provide a blank event space to decorate and customise. Catering is often in-house.
Restaurants – Already have food covered! Reserve space in a favourite eatery.
Mansions – For a lavish, sophisticated affair in refined historic homes.

Wedding Venues

How To Choose a Venue In London


Outdoor Venues

Outdoor weddings evoke a sense of natural beauty and romance. Consider:

Gardens – Public or private gardens offer vibrant floral backdrops.
Rustic Barns – Offer casual, eclectic charm for reunions and receptions.
Parks – Provide open-air freedom to decorate ceremony and reception areas.
Beachside – Dreamy oceanside setting for ultimate tranquility.

Mixed Indoor/Outdoor Options

Some venues feature options for both indoor and outdoor spaces:

Ranches – Host the ceremony outside and move the reception to the barn.
Vineyards – Exchange vows amid rolling vines and dine indoors near the cellar.
Historic Homes – Use patios for cocktails before moving inside for dinner.
As you narrow down your wedding venue, determine whether you prefer indoors or outdoors for each part, from ceremony to reception and more. The combinations are endless!